Gullón success story: how it optimised shift planning and management in its factory using aTurnos

Find out how Galletas Gullón has automated staff and shift planning on the shop floor using aTurnos. Optimal work schedules and time savings when assigning tasks.

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Summary

Client: Gullón España
Sector: Manufacturing and Industry
Location: 5 factories in Spain
Employees: +20,000

Results

A 21-hour reduction in working hours for factory managers
Reducing errors in planning
Improved product quality
Increased employee satisfaction
Production lines covered

Implementation of aTurnos at Gullón: challenges and solutions in time management within the industrial sector

Needs before using aTurnos

Select the most suitable available operator based on their specialisms or skills for each location or role

Assign tasks automatically, as factory managers were wasting a lot of time assigning them manually

Analyze staff availability and daily adjustments to cover for staff absences or sick leave

Improving product quality whilst saving time and reducing costs

Benefits achieved with aTurnos

A skills matrix is created to identify each operator’s skills, selecting the employee best suited to each task

The algorithm automatically assigns factory tasks generated by production orders, taking into account workers’ availability and skills

The planning horizon is defined to analyse staff availability and make daily adjustments to cover absences or staff shortages using the real-time coverage table

Create work schedules tailored to actual production needs, improving process continuity and product quality whilst reducing labour costs

Using aTurnos, Gullón implemented a comprehensive task management and staff planning system across its factories, saving 21 hours a month, ensuring production coverage, reducing errors and boosting staff satisfaction.

aTurnos, the key solution: your shift planner and task management for manufacturing and industry

Automated HR planning

Integrated planning with the digital time clock

Automatic scheduling of tasks generated by production orders

Advanced planning to cover staff absences

Create a versatility matrix based on the employee's specialisms

Plan to have the best possible employee in the right role and at the right site

Assign tasks to the most qualified available employee

Transparent staff management

Save time and automate work processes

Analyze staff availability and adjust work shifts

Complies with legal regulations and agreements thanks to the restrictions

Frequently Asked Questions (FAQ) on industrial shift planning in the manufacturing sector

Q: How can we ensure that production lines in factories and industrial plants are always staffed with the right personnel?

A: In industrial settings, work shifts and demand are constantly changing, which can lead to issues with staff planning. To ensure that production lines are always covered, it is necessary to carry out intelligent planning based on data (such as production, absenteeism, versatility and employee shifts), anticipate work demand, publish work rosters well in advance, manage absences in real time and have daily visibility of which employee is available and in which role. Thanks to aTurnos’ coverage tables, you can find the most suitable worker for each role based on the specialisms in the versatility matrix, which facilitates smart staff allocation and ensures that production lines are always covered 24/7 with the best-qualified staff in the factories.

Q: How can I manage shifts in industry using automation?

A: To automate shift management in industry and manufacturing, you need to use specialist software for shift planning and rota creation, such as aTurnos. This type of solution allows you to move from manual shift management to a digitalised and automated model, where rotas are generated in seconds by applying constraints, breaks, maximum hours and automatic rotations. This automation begins by forecasting the workload to determine how many staff each line or machine requires on each shift. The system then automatically schedules staff based on skills, costs, availability and operational priorities. This type of software enables you to manage rotating shifts, leave and shift swaps between employees in real time, taking into account unforeseen events such as absences, sick leave or changes in production, allowing you to reassign shifts with a single click and automatically notify employees.

Q: How can I plan staff tasks in a factory?

A: To plan staff tasks in a factory, you first need to analyse the workload and available staff, and prioritise urgent tasks. Once these requirements have been identified, each task must be assigned to the employee with the appropriate skills and expertise for the relevant shifts. With digital tools, such as aTurnos, you can plan tasks efficiently by assigning them according to business demand and taking into account the location, production lines and availability of each operator. This ensures a balanced distribution of work whilst complying with the law and specific collective agreements. Furthermore, the system facilitates the reallocation of tasks in real time in the event of unforeseen circumstances or absences.

Automate staff planning at your manufacturing plant and boost efficiency

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